Embracing Social Media in the Workplace

27 October 2021 

No matter your ideas on social media, it’s right here to remain and really a lot part of enterprise life.

It’s typically the bane of line and HR managers, making an attempt to successfully oversee worker’s utilization and dealing with any incidents of misuse.

Like most issues, social media has its advantages and disadvantages. Used and managed deliberately, it has the energy and potential to make staff advocates, champion firm values & positively mirror firm tradition. Improperly managed with out boundaries and insurance policies, it may be extremely damaging to the repute and illustration of manufacturers and even total industries.

Jen Eastwood, PR & Marketing Manager at Expeditious Services, explains how companies could make social media work for them, quite than in opposition to them.

Jen has over 8-years’ expertise in advertising and marketing, spanning a number of hospitality venues and with an company earlier than establishing her personal digital advertising and marketing enterprise. Jen first began working with Expeditious in 2019 as a contract copywriter, happening to just accept a full-time function in 2020. Jen oversees all copy, branding, and advertising and marketing throughout Expeditious and their sub-brands. Her duties embrace writing all tenders, content material advertising and marketing, copywriting, social media advertising and marketing, technique, web site administration, PR, model illustration and improvement, company social accountability, inner and exterior communications.


Picture: {a photograph} of Jen Eastwood


What Can go Right With Social Media in the Workplace?


Increasing worker engagement and job fulfilment – Activating staff and elevating them to be model advocates could be vastly advantageous to a B2B organisation. Empowering staff to positively characterize the firm, share the tradition and expertise by way of their eyes is a robust strategy to present the behind-the-scenes of a enterprise. It delivers a degree of belief, provides them a voice and in the end reveals they’re a valued member of the firm.

Improve social media engagement and model consciousness – Generally talking, particularly in the B2B and FM worlds, staff collectively have a better following than the firm they work for, their networks are extra assorted and infrequently extra poised to genuinely work together with one other individual, as an alternative of a model. Championing every worker as a model advocate and consultant of the firm, can have a constructive impact on the organisation’s personal social media statistics. Employees who publish their very own enterprise content material, or who share the content material of the enterprise can generate as much as 8x extra engagement and attain audiences of round 10x larger.

Bringing the group collectively – Engaging distant groups is an growing problem in a publish COVID world, particularly for worldwide manufacturers. Creating model advocacy incentives and schemes is a extremely efficient strategy to create a component of inclusivity, bringing a standard problem to all staff irrespective of their function, and inspiring a little bit of pleasant competitors. Video Games writer, EA, have run their worker advocacy program since 2014, bringing collectively 20,000+ staff, throughout 30 workplaces and 6 areas to very large success. “EA insiders” (as they’re recognized) assist to create content material for enjoyable contests, chief boards, resulting in a constructive affect on firm tradition.

Recruiting the greatest – Empowering staff to develop into digital model advocates doesn’t simply profit firm tradition, repute and in flip income; it could possibly help rising a thriving group of the proper individuals. A model positively portraying what it’s wish to work for them is one strategy to encourage new recruits – however what if those self same messages have been being bolstered and championed by individuals already working there? Hearing about and seeing a extra genuine firm tradition by way of the eyes of an worker can velocity up a recruitment course of, in addition to the high quality and variety of candidates. Harnessing this worker energy can constantly maintain an organization forward of its rivals in recruiting the greatest expertise potential in a aggressive jobs market.


What Can go Wrong With Employees and Social Media in the Workplace?


Productivity – These days, a lot of the working inhabitants have a cell phone. Throughout the day, it may be tempting to verify it, or have a fast scroll by way of social media while on shift, and possibly even publish one thing your self. These temptations are all the extra heightened when you’re working lengthy shifts with little engagement, are a lone employee or it’s worthwhile to use your cellphone to your work. Whilst opening up social media when utilizing a cellphone is modern-day human nature, it’s an unproductive use of firm time.

Industry repute – Security officers on TikTok have their very own area of interest corners of the web. Often confronted with lengthy in a single day shifts with little to do, many have taken to the on-line world as a type of leisure. #BoredSecurityOfficer has 1.2million views, #SecurityLife 10.2million views, and #SecurityGuard has 504.8million views. Not solely from a time-wasting sense is that this not nice, however what story is it portray of the safety business if officers are uninterested in the tedium of their work? Or being publicly seen to be getting paid for creating content material, not working?

Company repute – Other incidents to be careful for are pissed off staff taking to the web to voice their grievances or mocking purchasers, risking their employer’s repute. Incidents of staff complaining about their work, bosses, welfare, and clients are a standard drawback for companies to take care of. Of course, social media utilization at work is one thing to be managed, with a cautious stability wanted to encourage productiveness and constructive working tradition with out overstepping into invasion of worker privateness making an attempt to watch breeches.

Extremist behaviour – Increasingly, worker social media expectations are increasing to incorporate their general behaviour out of labor too. In the digital area, corporations are being represented 24/7 and when staff develop into embroiled in excessive actions, so too do the corporations they work for, it’s being seen as a direct reflection of their very own recruitment course of and firm tradition. This significantly pertains to racist, homophobic, sexist, or different offensive content material being aired on a web-based platform, the place an worker could be simply linked to an organization.

Recently, the fall-out of our place in the World Cup Final noticed a fast rise in racism-fuelled behaviour on-line. Many offenders have been discovered and reported to their employers, in addition to the police. A Commercial Building Manager at Savills was publicly linked to his personal racist tweets after the sporting occasion, shortly resulting in his suspension.


How to Work With Social Media, Instead of Fighting Against it


One widespread place the place companies go mistaken with worker social media use is making an attempt to battle it being in the office in any respect, as an alternative of embracing its potential and entrusting staff to do the proper factor.

From my private earlier expertise in hospitality administration and civil service roles, micro-managing line managers watching every thing an worker does on social media, and clock-watching any time they’re not actively working by no means nurtures a constructive working tradition. Instead, we needs to be embracing it as an undisputed a part of fashionable life and seeing the advantages it could possibly convey. These are my high 5 ideas for making staff actively and positively engaged in firm social media.


Establishing robust social media insurance policies. These needs to be clearly communicated from day 1 in an organization, with common reminders and clear enforcement of breaches.
Enforcing accountability. Making staff answerable for the repute and requirements they’re setting. Encouraging itemizing their employer on their social media accounts as some extent of satisfaction, however they’re in the end to be held accountable for any content material revealed negatively impacting the employers.
Setting boundaries – Instead of no social media use in any respect, encourage use solely inside set parameters – e.g in sure zones of the office, or sure instances of a staff’ day. Adopting a cellphone “swear jar” inside a group might be enjoyable strategy to make individuals extra conscious of social media utilization while elevating cash for a charity (or finish of the week beers).
Improving partaking work – Given the alternative, particularly in low engagement roles, individuals will decide up their cellphone out of boredom, looking for leisure. Why not embrace that course of and switch it into one thing helpful? We encourage our officers to obtain a mindfulness app and a mind coaching app to assist their psychological wellbeing. We additionally ship common ‘tool-box talks’ throughout quieter instances to top-up their abilities.
Creating incentives– Employees may share constructive evaluations of colleagues, photographs, group tales and experiences, or anything to convey them collectively as a band of name advocates. Of course, the potential of this differs relying on the kind of enterprise and function of the worker, with cautious consideration needing to be given to site-specific insurance policies. Our manned guarding groups have Expeditious teddy bear mascots, with prompts to take them on adventures and ship us photos, with a month-to-month prize for the greatest submission. Similar incentives might be adopted with the most social media shares or feedback obtained on work-related posts.


There’s little doubt social media is right here to remain and the problem it poses to companies in managing staff when utilizing it. Handled positively, with boundaries, steering, and incentivised encouragement, may result in vastly highly effective outcomes.

Picture: {a photograph} of a wise cellphone displaying the icons of Instagram, Facebook and Twitter 
Article written by Jen Eastwood | Published 27 October 2021


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